Tips/Reminders

Accounts Payable Tips & Responses to Frequently Asked Questions

Utilizing these helpful tips will ensure efficiency in our processing and prompt payments to your vendors.

Purchase order number or requisition number should be on an invoice before submitting to Accounts Payable for payment.
Validate that there are enough funds on the purchase order, before submitting an invoice for payment.
Invoices greater than $5,000 for goods and services must be received before Accounts Payable can process for payment.
Vendor is paid from the date of invoice date, not when the invoice is received in Accounts Payable.
Accounts Payable will only pay off the invoice, not statements, estimates or quotes.
To check on payment status for an invoice using a requisition as reference:
1. Click on EProcurement → Manage requisitions → Type in requisition number → Enter requisition number. If the requisition is not yours, delete the date from and requestor fields.
2. Click search → Requisition arrow. Fields will be highlighted in blue indicating status.
To check payment status for an invoice using a purchase order as reference:
1. Click on Purchasing → Purchasing Order → Activity Summary → Enter PO Number → Enter → Click invoice tab → Click on the little box to far right.

Pay requests are used to reimburse individuals who are non-��ϳԹ�� employees. The request must be signed by someone other than the requester.

The T&E Module is used to reimburse employees and students. Stipends, awards, and honorariums may also be processed through T&E module.
The T&E Module is used for ��ϳԹ�� students and employees.
Mileage reimbursement requires address start and stop location with a Google map.
Meals should list guest in attendance.
Please remember to attach receipts.
Itemized receipts are required for meals.
Travel advances are processed through